The Android app for field techs. Add your work order screenshots and WO Extractor reads the WO number, times and travel, does the maths, and hands you a finished PDF invoice.
For Android phones and tablets. Works with screenshots from any dispatch or work order app.No retyping times from your phone. No spreadsheet. Screenshot the WOs you closed out, and the invoice builds itself.
Add one WO or a whole week's worth, straight from your phone's photos.
Each WO shows the fields it found. Anything unclear is flagged so you can fix it in one tap.
Pick a style and send a one-page invoice with every visit, your rates, tax and totals, straight from the app.
WO Extractor knows how service calls are billed: time on site, travel out and back, weekend and after-hours rates, kilometres, revenue share and tax.
Different dispatch apps lay out WOs differently, and long notes push fields up and down the screen. WO Extractor looks for the labels themselves, like "Dispatch" or "PRN", and reads the value beside them wherever it is.
Every screenshot becomes its own row. When the same WO shows up more than once, each is billed as a separate visit and numbered (1), (2) so the customer can follow it.
Travel out is dispatch to arrival, plus the return travel on the WO. Time on site is arrival to completed. If the times are out of order, the WO is flagged instead of billed wrong.
Saturday and Sunday calls get your weekend rate. Arrivals outside your business hours get the after-hours rate.
Charge a rate per km, include the first stretch free on every visit, and only charge km when the travel time is long enough to count.
Add your revenue share once per invoice. Tax is shown separately on time & materials and on revenue share, so the accountant sees exactly what was charged.
Pick your country and region and the correct tax is applied, labelled and totalled, in your currency. Working somewhere else? Enter your own tax name and rate. You can change the tax for a single client or a single invoice too.
Save each company's billing name, address, email, rates, km rules, taxes and payment terms. Pick the client on a new invoice and it all fills in. For an unusual WO layout, tap the labels on one sample screenshot.
Choose from 30 designs: banners, two-tone headers, letterheads, boxed and corner-block headers, sidebars and minimal layouts, in different colours and font pairings. Set a default, or switch the style on any invoice.
Your name, address, logo and tax number go on every invoice, with your payment details at the bottom.
Rows on the invoice are shaded by call type (regular, weekend or after hours) with a small key underneath. The Rate column stays clean, and customers can see why a call cost more.
Screenshots are read on the phone itself, and invoices, payments and edits wait on the phone until you're back in coverage.
Totals by month and by client, tax collected and a km log, as spreadsheets for Google Sheets or Excel.
Designed for the truck: big touch targets and a layout that works one-handed on any Android phone or tablet.
One backup file holds everything: clients, catalogue, invoices and photos. Restore it on a new phone in a minute.
Bill every part and hotel night, see who still owes you, chase late payments, and hand your accountant the whole year in one file.
Save the parts you use often with your cost, part number and markup. Add one from the catalogue, or type its name on a line and the price fills in. It can even build itself from parts on past invoices.
Put a part or an expense on the whole invoice, or on the one WO it belongs to. The invoice shows which job each line was for, so there are no questions from accounts payable.
Add a photo of the receipt to any part or expense. The total is read for you, and the photos can go on the end of the invoice PDF.
Add WOs as you finish them and save them for later. They wait in Unbilled WOs, with what they're worth, until you pick them for an invoice.
Every invoice is marked unpaid, overdue or paid. Record how you were paid in two taps and see what's outstanding at a glance.
Tap Send reminder on a late invoice: the email is written for you with the amount and days overdue, and the invoice PDF is attached. The app remembers when you last reminded each client.
A PDF listing each invoice, what's been paid, the balance due, and how much is current or 30, 60 or 90+ days late. Share it straight to email.
A summary PDF with totals, tax collected, and figures by month and by client. Spreadsheets of every invoice, part, expense and kilometre. A PDF of each invoice, and all your receipt photos. Email it and you're done.
A highlighted header row, one line per visit, parts and expenses, and totals that add up. It's exactly what gets attached to the email.
| WO # | Client # | Date | Arrival | Done | Site h | Travel h | Rate | Amount |
|---|---|---|---|---|---|---|---|---|
| 2986201 | PRN550 | 15-Aug-26 | 08:55 | 10:40 | 1.75 | 1.25 | $120 | $310.00 |
| 2986333 | PRN551 | 17-Aug-26 | 08:55 | 10:40 | 1.75 | 1.25 | $80 | $240.00 |
| 2986400 | PRN552 | 17-Aug-26 | 08:55 | 10:40 | 1.75 | 1.25 | $110 | $292.50 |
Android phones and tablets. WO Extractor is coming soon to the Google Play Store.
Any app you can screenshot. WO Extractor reads the labels on the screen, like WO, PRN, Dispatch, Arrival and Completed, so it isn't tied to one dispatch system. For an unusual layout, mark the labels on one sample screenshot.
Every WO shows exactly what was read, and anything uncertain is marked "Check". Fix it in the box and the times, travel and totals update straight away.
No. Common WO labels are recognised out of the box. Setting up a layout is only for clients whose screens use their own wording, like "Ticket #" or "Travel Back".
Canadian GST, HST, PST and QST; US state sales tax plus your local rate; VAT for the UK and all 27 EU countries; GST for Australia and New Zealand; or any tax you enter yourself. Tax rules change, so confirm your setup with your accountant.
Yes. Include a set distance free on every visit (for example, the first 40 km), only charge km when travel time is over a set number of hours, or both.
A one-page PDF with your logo, every visit, the totals and your payment details. Share it to Gmail or your email app right from WO Extractor, or save it and upload it to the customer's portal.
Yes. Add parts from your catalogue or type them in, add expenses like hotels, ferries or parking, set a markup, and mark pass-through costs as not taxed. Each line can go on the whole invoice or on one WO.
Late invoices are flagged in History. Tap Send reminder for a ready-written email with the invoice attached, or send the client a statement of everything they owe.
The year-end pack: one ZIP with a summary PDF, spreadsheets of invoices, parts, expenses and km, a PDF of every invoice and your receipt photos.
Download a backup from the app and save it to Google Drive or email it to yourself. Install WO Extractor on the new phone and restore it.
WO Extractor is coming soon to Google Play for Android phones and tablets.